The objective is for accurate and prompt referencing of tasks, you can include a separate outline number column in the task table or have the outline number at the beginning of the task name. Task numbering (officially called outline numbering) in Microsoft Project makes it easy to reference a particular task amongst similar tasks in the project schedule accurately, easily, and promptly. This numbering is helpful when referring to a specific task in a project schedule with the project stakeholders.
#Project plan 365 project summary task code#
It can also serve as the WBS code which identifies tasks by number and indicate the tasks’ positions within the project. The outline number field is added to a task view when you want to display the position of a task within the project’s outline structure. A task with an outline number of 5.3 indicates that it is the third subtask under the fifth top-level task.
the first subtask of that subtask will have an outline number 1.2.1. Subsequently, subtask on the same level will have an outline number of 1.2. On your View tab in Microsoft Project, go to the Data section, and select the Summary tasks option in the Filter.
Subtasks appearing directly under the first summary task will have an outline number of 1.1. Click on File > Options > Customize Ribbon. Microsoft Project assigns outline numbers based on the task’s sequence and outline level in the project outline hierarchy.Īs shown in the images above, Outline number 1 will be assigned to the first task. Option 2: Show task numbers directly in front of task namesĪfter typing your task list in the task name section of the Gantt view, click on Format at the top of the application. On the far right of the Format ribbon, locate Outline Number, and check the box beside it: Task numbers can be shown right next to the tasks in Microsoft Project How Microsoft Project assigns task numbers Now the task numbers (or outline numbers) or shown side-by-side with our tasks: There are two ways to go about adding task numbers: Option 1: Showing task numbers in a separate columnĬreate a new column beside the already generated task lists by right-clicking on the task name column and using the drop-down button: The task list must have assigned outline numbers to make for easy referencing of specific tasks when presenting to top management. The task list must be as detailed as possible so that his manager can present it to top management in his absence. He is scheduled to go on vacation the following week. The only difference is that outline numbers are automatically assigned by MS Project.īelow, I’ll show you the steps for displaying task numbers in a project schedule.Ĭonsider the scenario: John was asked to create a task list for a project his department is working on by the end of the week. Task numbering is very similar to the number in a Work Breakdown Structure (WBS). The concept of task numbering, or outline numbering, is used in Microsoft Project to specify the exact location of a task in the project schedule.
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